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Article 38 Special Leave

​Master Agreement Between the Government of the Province of Alberta and the Alberta Union of Provincial Employees​​

​38.01

​​An Employee who requires time off from work, may be granted special leave without loss of pay upon approval by a senior official at the Employee’s work place. The maximum leave available under this article is ten (10) work days in a calendar year, except where approval is obtained from the Employer for additional bereavement leave as described in Clause 38.03. The circumstances under which special leave may be approved are subject to Clause 38.02 and subject to the corresponding yearly maximum number of work days as follows:

​(a)

​illness within the immediate family – up to ten (10) work days;

​(b)

​bereavement – up to ten (10) work days around the date of the funeral;

​(c)

​personal – up to three (3) work days;

​(d)

​domestic violence – up to five (5) work days.

​38.02

​​For purposes of determining eligibility for special leave under Clause 38.01, the following provisions shall apply:

​(a)

​an Employee who requires time off work, shall be granted leave without loss of pay for a period of up to ten (10) work days, including travel time, if there is an illness in the Employee’s immediate family.

Immediate family means an Employee's spouse, benefit partner, or any of the following relations of an Employee, spouse, or benefit partner: parent, guardian, parent-in-law, grandparent, grandchild, son, daughter, step-child, and relatives who permanently reside with the Employee;
The leave of absence shall not include taking the person to a medical, dental, optical, or other such appointment, unless there is no other family member available to take the person to an appointment;

​(b)

​bereavement - leave of absence will be granted in the event of the death of the Employee's spouse, benefit partner, or any of the following relations of an Employee, spouse, or benefit partner: parent, guardian, parent-in-law, grandparent, grandchild, son, daughter, step-child, brother, sister, or the husband or wife of any of them;

​(c)

​travel time for illness within the immediate family or for bereavement shall mean for travel where long distances or travel from isolated areas are involved;

​(d)

​personal day shall be granted for conditions that require an Employee to be away from work for personal reasons;

​(e)

​domestic violence leave - an Employee who requires time off for domestic violence leave, as defined in the Employment Standards Code, shall be granted leave without loss of pay of up to five (5) work days for one or more of the following purposes:

​(i)

​to obtain services in respect of the violence from a victim services organization;

​(ii)

​to obtain psychological or other professional counselling for the Employee or the Employee's child in respect of the violence;

​(iii)

​to relocate temporarily or permanently;

​(iv)

​to seek legal or law enforcement assistance including preparing for or participating in any legal proceeding related to or resulting from the violence; or

​(v)

​any other purpose provided for in the regulations.

​38.03

​The maximum annual leave specified for each circumstance requiring use of special leave shall not be exceeded. However, family illness leave, bereavement leave, and travel time for illness within the immediate family or bereavement may be granted more than once within a calendar year, provided the total special leave granted does not exceed ten (10) work days per calendar year. Additional bereavement leave may be approved by the Employer when ten (10) work days’ special leave has already been utilized within a calendar year.

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